On receiving a job offer, you will often receive a document to sign from your potential employer. If not, it is important that you write a letter to accept the offer formally.
Sending a job acceptance letter is the right way to ensure you are all on the same page about the terms of employment.
Start your letter with appreciation for being offered the position. This allows you to thank your employer for extending a job opportunity. This starts things out on a positive note and reinforces the good qualities your interviewer previously observed.2. Confirm Your Acceptance
The next step is to confirm your acceptance of the job, and reiterate the terms to which you have agreed, including your position, when it starts, and your salary, as well as other benefits.
Summarize your understanding of your role and responsibilities. This ensures that the employer has a chance to correct any misunderstandings before the job begins.
3. Conclude With Any Additional Information
You may wish to share your full contact information in the closing lines to make it easy for your employer to contact you. You can also use this space to reiterate your enthusiasm, and ask any questions that have not been addressed.
4. Double Check
Take a minute to double check the letter and ensure there are no mistakes in information, spelling errors, or other issues. Go beyond built in spell checking programs, and actually read the letter word for word to make sure it is error-free before you send it away.
5. Keep Things Brief and Cheerful
Remember that your job acceptance letter does not need to be very long. Keep your letter brief in the interest of clarity and ease of communication. It should retain a cheerful, upbeat tone throughout the document, without going overboard. As always, remain professional in your correspondence with the employer – this is not the time for casual writing!
If you follow these steps, accepting a job offer in writing should be easy. Once your letter is finished, you can email, fax, or mail it to your employer. However you send it, remember to keep a copy for yourself and a record of when you sent it, as these might be useful for future reference.