Automated processes can help a great deal with boosting productivity, reducing paperwork, and saving time in any business.
When it comes to the recruitment of new employees, this is especially true. One of the main components of a talent management framework is an applicant tracking system.
In this guide, we will take a look at all the benefits of an applicant tracking system. And how these help you to get through the talent acquisition process better and faster than ever.
What Are Applicant Tracking Systems?
Applicant tracking systems are customizable recruiting software that manage employers’ or recruitment agencies’ entire recruiting processes. They are invaluable in the field of HR and talent acquisition.
What Are the Benefits of Applicant Tracking System?
There are numerous benefits to using an applicant tracking system. Most have to do with the reduction or elimination of laborious administrative tasks.
They help you to find the best candidates for the job, quickly and with minimal admin.
Functions of an Applicant Tracking System:
- Automates routine recruiting tasks
- Publishes openings on multiple job boards
- Enables job seekers to easily apply for positions
- Manages multiple job candidates
- Identifies the ideal candidates for the job
- Simplifies the hiring process
- Eliminates employee onboarding paperwork
- Assists With EEOC reporting and compliance
These factors are all part of a successful recruiting strategy. Let’s take a look at each of these benefits.
Automates Routine Recruiting Tasks
An applicant tracking system streamlines routine tasks and simplifies the whole recruitment process.
It does so by posting jobs, scanning resumes, scheduling interviews, and handling the onboarding process.
Effective applicant tracking systems not only simplify the job application process, but they also identify the most successful recruitment processes and keep management up to date on candidate pipelines.
ATS systems can also collect and track applicant data for EEOC reporting.
This ensures a much more efficient HR department as they are not tied down by administrative tasks.
Publishes Job Openings on Multiple Job Boards
An applicant tracking system will place the job on various job boards as well as your own, concurrently.
The more job postings, the more candidates to choose from. And not only on major job boards such as google jobs but also the most popular social media platforms.
This widens the talent pool of potential candidates to choose from, ensuring that the right candidates are identified much faster.
And if the employer branding or job descriptions appeal to them, they may apply. You will attract and engage the best candidates and improve your talent pipeline with this method.
Enables Job Seekers to Easily Apply for Positions
There are benefits for job applicants too. Automation makes the application process simpler and faster.
The right candidate can apply for a position and receive a job offer faster than they would without an automated recruiting process.
Because an easy and accessible application attracts more applicants, there’s more of a chance of finding the top talent you’re searching for.
Manage Multiple Job Candidates
Are you filling more than one position, or dealing with a larger than expected response to a job posting?
With this comes an influx of candidate data to process, this would normally be a daunting task.
But an efficient and comprehensive applicant tracking system will save time for HR teams, employers, and job applicants too.
A tracking system manages candidates easily regardless of the number of jobs or job applications you are dealing with. It scans applicant data and finds the most qualified candidates for the job.
Identify the Ideal Candidates for The Job
Your recruitment team could be swamped with job applications. And many of them may not be the right candidates for the positions offered.
Without an ATS system, HR departments will be kept busy reading countless resumes and setting up interviews.
With an applicant tracking system’s resume parsing, qualified candidates who are right for the job will be easily identified. This means you can schedule interviews with the best talent.
Some ATS systems can even include personality tests for potential candidates. Data-driven decisions will ensure success by avoiding any possible bias on the part of a hiring manager.
And the data of the highly qualified applicants who weren’t suitable particular job can be stored for future positions.
Simplifies The Hiring Process
ATS systems not only find new talent and manage job applications. They help you make hiring decisions and simplify the hiring process too.
Once interviews have been conducted and a decision has been made, manage candidates’ hiring with your ATS.
You can use this software to notify a successful applicant that they have the job. And provide all new hires with all the relevant info that they need.
Eliminate Employee Onboarding Paperwork with Digital Forms and Signatures
An effective onboarding process is not just an effective tool for hiring managers. It also leads to a more positive candidate experience. This increases the chances of retaining that top talent.
Candidate information is captured with just a few clicks. There’s no need to print out forms and sign them. Online forms and digital signatures take care of all of this in a fraction of the time.
And completed forms are available for you to check and process immediately.
Assist With EEOC Reporting and Compliance
What about once the new hire has started working at their new job? Are there benefits pertaining to existing staff too?
EEOC reporting and compliance are required by law. But this can be time-consuming if there are a large number of employees.
The ATS can collate all your data on your employees, generate reports, and help you to comply with this legal requirement.
In Conclusion
An applicant tracking system collates all potential candidates in one place. It allows you to identify and manage the most suitable applicants for your business.
Put it to use in your own HR department to increase productivity while conserving time and resources so that recruiting staff can focus on what they do best. Finding the right people for the right job, right on time.
